Broad Meadow Brook Nature Day Camp | Registration Information

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How to Register

• Register online beginning February 25, 2021
• By phone: Call 508-753-6087
• By mail: Print and complete the registration form and mail it with payment to: Broad Meadow Brook Wildlife Sanctuary, 414 Massasoit Road, Worcester, MA 01604

Registration Confirmation

A confirmation letter or email containing important documents and information will be sent once your camper’s registration has been processed.

Sliding Scale Pricing

The sliding scale is available to all families. When registering for camp, please choose the tier that best represents your family income and pay at least the required $50 deposit. If you have financial circumstances beyond your suggested tier fee, please reach out to the Camp Director for further discussion. When filling out your CampDoc information, families choosing Tiers 1-4 should upload their income verification. Tier 5 does not need to provide verification. 

Verification can be provided by the first page of your most recent federal income tax return (do NOT include tax return schedules, worksheets, or state returns). If a federal tax return is not available, you may include copies of W-2 forms; end of year paystubs; or letters detailing Social Security benefits, unemployment compensation, child support, or other income. If there is a discrepancy between your selected pricing tier and your verification documents, you will be contacted by the Camp Director. 

Final balance and all paperwork are due by May 15, 2021. Other financial aid is available in addition to the sliding scale.

Payment

Deposit

A nonrefundable deposit of $50/camper/session is required to register for camp. The deposit will be applied to your camp tuition and cannot be transferred to another camper, family or camp location. If registering after May 15, payment in full is required (unless a payment plan has been established with the Camp Director).

Refund Policy

A full refund, minus the nonrefundable deposit, is provided to camp families who cancel in writing on or before May 15. After May 15 no refund is available. Deposits are not transferable, and refunds are not given for participant dismissal, failure to attend, absence, or sick days. If we must cancel a session, you will receive a full refund. 

Payment Plans

Payment plan options are available. Please contact the Camp Director for more information.

Financial Aid

Financial assistance is available based on demonstrated economic need and available funds, and is generally limited to one session per child; however, all applications are considered. Download an application >

Membership Discount 

Mass Audubon members at the Family level or above receive a discounted rate. To qualify, your membership must be current through your camper’s last session, and you must be the parent, grandparent, or legal guardian of the camper being enrolled. Membership can be purchased or renewed at the time of registration. Learn more about membership >

Early Bird Discount

A discount of $15 per camper per session is available if you register by March 15, 2021.

Important Deadlines

All camp health forms and waivers, as well as the balance of your camp tuition, are due by May 15. If you are registering after May 15, payment in full is required and a specific camp form deadline will be set for you. A camper cannot attend camp and his/her spot is not guaranteed until all forms, waivers, and payments are completed (or a payment plan has been established). A fee of $20 per camper will be charged for incomplete or late forms and waivers.

Additional Information

Camper Requirements

Campers are expected to be able to follow all COVID-19 safety protocols, including wearing masks and maintaining social distancing. Camp families will be required to complete a daily health screening and attestation before their child can be admitted to camp.

Campers are expected to meaningfully participate in age-appropriate activities, including outdoor exploration and nature study. To ensure a successful camp experience, please discuss any pertinent information regarding your child’s special needs with the Camp Director. We can accommodate on a case-by-case basis in order to establish the best strategy for a great summer camp experience. All campers must follow stated behavior expectations and safety rules.

The Camp Director reserves the right to dismiss a camper when, in his/her judgment, the camper’s behavior interferes with the rights of others or the smooth functioning of the group or activity, or violates the camp’s behavior policy. In such cases no refunds will be provided. If you have any questions regarding your child’s ability to participate in our camp program, please contact the Camp Director. 

Camp License

Our camp complies with the regulations of the Massachusetts Department of Public Health (105 CMR 430) and is licensed by the Worcester Board of Health.

ACA Accreditation

We are proud to be accredited by the American Camp Association. This nationally recognized program focuses on program quality, health and safety, management, and camp operations.

Camp Policy Requests

You may request copies of our background check, healthcare, discipline, bullying, and grievance policies at any time. Request copies of our policies >

Session Transfers

Session transfer requests will be honored if there is space available.

Buddy Requests

One buddy request per camper will be honored when possible. Both campers must be the same age and both must request each other. All buddy requests must be made in writing at least one week prior to the first day of camp. Please indicate on your registration form if you would like your camper to be placed with a friend of the same age.