Conservation Science Operations Manager

Location: Lincoln, MA
Sanctuary: Lincoln Headquarters

The Conservation Science Operations Manager works across the Conservation Science Department to support program administration, project management, event management, communications, donor cultivation and stewardship, and new program development to respond to organizational strategic initiatives. Working closely with the Director of Conservation Science and department colleagues, as well as external partners, the Conservation Science Operations Manager will have an active role in budget management, departmental communications and outreach, fundraising, and bird conservation and ecological management programs to support our strategic plan initiatives. 

The ideal candidate will possess both business administration skills and knowledge of Massachusetts and regional bird conservation priorities and conservation land management practices.

Responsibilities

Program Administration

  • Manage department financial transactions in coordination with Business Office and Philanthropy staff as necessary. Process income, payments, reimbursement requests, and other internal and external transactions.
  • Collaborate with Director of Conservation Science in tracking annual department budget and project-specific budgets.
  • Coordinate department communications, in collaboration with Communications and Marketing staff, including social media, blog posts, e-newsletters, web pages, and printed documents.
  • Coordinate tracking of external researchers working on Mass Audubon sanctuaries; work with other staff to review and approve applications; and track research progress and reporting requirements.
  • Assist in scheduling and hosting internal and external meetings including smooth operation of technology for virtual or hybrid meetings.
  • Support efforts to sustain and build on strategic partnerships with external bird conservation and land management partners.  

Project Administration

  • Assist in developing project budgets for grant proposals.
  • Develop and maintain systems for tracking project budgets and deliverables for current and future conservation science grants and fundraising initiatives.
  • Coordinate regular project status updates and track progress of deliverables.
  • Track project budgets for internal and external reporting.

 Fundraising & Event Coordination

  • Manage all aspects of the annual Birders Meeting one-day conference including scheduling, space rental, program development, coordinating speakers, promotion, securing vendors and sponsors, registration, financial management, and directing event staff and volunteers.
  • Coordinate annual Staff Natural History Conference including reserving space, calling for presenters, creating program, sharing invitations, and managing day-of logistics.
  • Coordinate and run the Nature On Tap speaker series including finding speakers, creating promotional materials, and handling registrations.
  • Lead and energize the Science and Bird Conservation Bird-a-thon team to meet fundraising and birdwatching goals.
  • Work with Philanthropy staff to coordinate fundraising activities, such as bird walks and educational events, maintain and nurture existing donor relationships, and identify and engage new prospective donors. 

Marketing & Public Relations

  • Develop and distribute audience-appropriate conservation science print and electronic documents and outreach tools, particularly as they relate to conservation science strategic goals.
  • Produce and design relevant reports such as the annual Conservation Science Year In Review highlighting conservation science work across Mass Audubon for donors, partners, and grant-makers.

 Other

  • Assist all other Conservation Science staff members in accomplishing their goals.
  • Supervise part-time, seasonal, and volunteer staff as necessary.

Qualifications

Minimum Qualifications:

  • Bachelor’s degree or 3 years relevant experience in biological science, environmental studies, or similar OR business administration, accounting or similar with a non-profit focus and other wildlife conservation experience.
  • Demonstrated experience with major environmental conservation issues of Massachusetts.
  • Experience with all aspects of project administration including tracking time and budgets, tracking deliverables, and grant reporting.
  • Strong experience working constructively with colleagues across disciplines to meet project deliverables and deadlines.
  • Two years of project management experience, including managing diverse teams through partnered document and project development.
  • Ability to relate to a diverse range of perspectives and facilitate inclusive working environments.
  • Proficiency in Microsoft Office desktop suite, including advanced features of Excel.
  • Ability and eagerness to learn new skills as needed especially related to use of technology.
  • Ability to work both independently and as a collaborator on diverse teams.

 Desired Qualifications

  • Advanced degree or 5+ years experience in business administration or non profit management.
  • Field experience related to bird conservation or wildlife habitat restoration.
  • Experience with Office 365 environment.
  • Experience using MS Excel to track complex project budgets including use of dashboards.
  • Experience with document layout and production and proficiency in Adobe InDesign.
  • Experience planning and managing large events.
  • Experience managing staff or volunteers.

Physical Demands:

The physical demands listed are representative of those that must be met by the employee to successfully perform the essential functions of the position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.  While performing the duties of this position, the employee is required to talk, hear, sit, stand, and walk.  Occasionally the employee is required to bend/stoop, crawl/kneel, carry, reach, push/pull, walk over uneven terrain, and lift up to 20 lbs.  Employee is required to apply limited manual dexterity in combination with eye-hand coordination, such as basic keyboarding, basic hand tools and instruments, filing, operating office equipment, and operating a motor vehicle. Employee must have good vision to read documents for general understanding and for analytical purposes.  Occasionally the employee is required to review non-written materials for general observation purposes and for analytical, detailed purposes.  Occasionally it is necessary for the employee to differentiate between colors.

Work Environment:

The work environment characteristics described here are representative of those that the employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Routinely work is performed within a typical office setting.  Occasionally work is performed outdoors with exposure to weather/temperature extremes and extended periods of traversing uneven terrain. Work will require travel within Massachusetts, and occasionally in greater New England. Work may require performing responsibilities on evenings, weekends and holidays.

Tools and Equipment Used:

The employee is required to use a personal computer and general office equipment (e.g., telephone, calculator, copier, fax machine, etc.). Requires a valid driver’s license.

Compensation and Benefits

The salary range for this position is $53,400 - $60,058; actual salary will reflect level of experience and qualifications relative to position requirements.  Includes full benefits package. 

Additional Comments

Mass Audubon embraces diversity and equal opportunity in a serious way. We are dedicated to forming a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. People of color are strongly encouraged to apply.

Mass Audubon requires all employees to be fully vaccinated for Covid-19. In addition, a successful completion of a CORI and SORI Background Check and a Motor Vehicle Record (if applicable) is required.

How to Apply

Please send resume and cover letter to:

Jeff Collins, Director of Conservation Science
Job# 3505

Equal Employment Opportunity Statement

Mass Audubon is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. Mass Audubon prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.