Collections Management System Project Assistant

Location: Canton, MA
Sanctuary: Museum of American Bird Art

About Mass Audubon

Mass Audubon is the largest nature-based conservation organization in New England. Founded in 1896 by two women who fought for the protection of birds, Mass Audubon carries on their legacy by focusing on the greatest challenges facing the environment today: the loss of biodiversity, inequitable access to nature, and climate change. With the help of our 140,000 members and supporters, we protect wildlife, conserve and restore resilient land, advocate for impactful environmental policies, offer nationally recognized education programs for adults and children, and provide endless opportunities to experience the outdoors at our wildlife sanctuaries. Explore, find inspiration, and take action at

About This Position

Working with Mass Audubon’s IT staff and the Director of the Museum of American Bird Art, implement the migration of the art collection catalogue to a cloud-based collections management system. The aim is to optimize accessibility of collections information for both staff and the public. The new system will include comprehensive data related to museum collections and exhibitions: acquisitions, images, deaccessions, loans, insurance, inventories, and correspondence.

Duties & Responsibilities

The primary responsibility of this role will be to implement the migration of the art collection catalogue to a cloud-based management system.


At Mass Audubon, our highest priority is finding the best candidate for the job. Research has shown that people of color and women are less likely to apply for jobs if they don't believe they meet every one of the qualifications described in a job description. We encourage you to apply, even if you don't believe you meet every one of our described qualifications or you have a less traditional background. We are looking for applicants with the following qualifications:

  • A high degree of organization, self-motivation, and attention to detail
  • Ability to work independently and efficiently to produce consistent, high-quality results
  • Excellent oral, written, and interpersonal communication skills
  • Problem-solving skills
  • Ability to multi-task and prioritize workload
  • Desire and aptitude to learn
  • Comfortable working with technology
  • Proficiency in Microsoft Office Suite and Adobe Photoshop
  • Familiarity with museum cataloguing standards and best practices, including controlled vocabularies
  • Experience with digital image management
  • 1+ years’ experience with collections management software such as TMS (The Museum System) or CatalogIt
  • Ideal candidate will hold, or be pursuing, a degree in museum studies or library and information science

Compensation & Benefits

This position’s base salary range is $16.00 per hour; actual salary will reflect level of experience and qualifications relative to position requirements.

This is not a benefits eligible position.

Additional Information

Work Schedule:

This is a part-time, temporary position (20-24 hours per week for 8-10 months). Most work can be done remotely, but the job will sometimes require working in Canton or Boston.

Other Requirements:

Employees must successfully complete a CORI and SORI Background Check and a Motor Vehicle Record (if applicable) is required.

COVID-19 Considerations

Mass Audubon requires that all staff, regardless of their work location, disclose their vaccination status. Proof of vaccination status will be required immediately upon hire. This should also include a booster shot if it has been 5 months since you were initially vaccinated.

Mass Audubon's Commitment To Diversity, Equity, Inclusion, & Justice

Mass Audubon's mission is to "protect the nature of Massachusetts for people and for wildlife" by building a strong coalition of employees, volunteers, and community members. We recognize that the environmental movement and field of conservation have been affected by societal systems that have limited opportunity and access for many people. As a result, Mass Audubon is committed to creating an inclusive environment for all employees and applicants. We are engaged in an ongoing process of organizational assessment and change, designed to remove barriers and create a workplace where all forms of diversity are recognized and valued.

Equal Employment Opportunity Statement

Mass Audubon is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. Mass Audubon prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

How To Apply

Please send resume to:

Amy Montague, MABA Director
Job# 3786