Administrative Assistant

Location: Natick, MA
Sanctuary: Broadmoor

About Mass Audubon

Mass Audubon is the largest nature-based conservation organization in New England. Founded in 1896 by two women who fought for the protection of birds, Mass Audubon carries on their legacy by focusing on the greatest challenges facing the environment today: the loss of biodiversity, inequitable access to nature, and climate change. With the help of our 140,000 members and supporters, we protect wildlife, conserve and restore resilient land, advocate for impactful environmental policies, offer nationally recognized education programs for adults and children, and provide endless opportunities to experience the outdoors at our wildlife sanctuaries. Explore, find inspiration, and take action at www.massaudubon.org.

About This Position

Join Broadmoor’s team of committed staff who enjoy working and learning together. Broadmoor Nature Camp is seeking an organized, professional administrative assistant to work part-time to support our camp program.

Visit www.massaudubon.org/broadmoorcamp to find Broadmoor’s camp brochure and learn more. 

Duties & Responsibilities

  • Answer all communications via phone, email and in person from families promptly using a polite, friendly, and professional manner  
  • Assist in changing registrations, processing payments and receipts 
  • Communicate information from families to staff as needed, and vice versa 
  • Assist in creating weekly attendance sheets, sending out welcome letters, and managing attendance and health attestations 
  • Collect, file, and maintain confidentiality of health documents and hiring paperwork  
  • Work with other members of the camp team, as well as independently 
  • Complete other duties as requested by the camp directors 

Qualifications

At Mass Audubon, our highest priority is finding the best candidate for the job. Research has shown that people of color and women are less likely to apply for jobs if they don’t believe they meet every one of the qualifications described in a job description. We encourage you to apply, even if you don't believe you meet every one of our described qualifications or you have a less traditional background. We are looking for applicants with the following qualifications: 

Must Have’s: 

  • Must be at least 18 years old 
  • Excellent communication and customer service skills with all ages 
  • Strong organizational skills and attention to detail 
  • Able to work independently, multi-task and stay focused and unperturbed while facing interruption by phones, co-workers and visitors 
  • Demonstrated ability to promote and respect diversity  
  • Able to complete a community First Aid/ CPR course – we will offer a class in June 

 Nice to Have’s: 

  • Proficient in Google or Microsoft suite, able to pick up new tasks quickly; experience with a registration system a plus, but not necessary 

 

 

Compensation & Benefits

Compensation:
This position’s base compensation range is $15.50 – 17.50 per hour; actual salary will reflect level of experience and qualifications relative to position requirements. 

By working at camp, you can develop lifelong friendships, leadership, teaching, and risk management skills as you change kids’ lives every day. Play outside as you guide the future stewards of our planet, plus perks like:

  • First Aid / CPR training – free class offered to staff in June 
  • Mass Audubon membership & reciprocity with New England museums and centers 
  • American Camping Association (ACA) membership option
  • Network with Mass Audubon staff (conservation, education, climate science, forestry, marketing, etc.)  

This is not a benefits eligible position.

Additional Information

Work Schedule: 

Monday-Friday, 8:00 am– 12:00 pm daily, additional hours as needed

Staff training hour are 8 am – 4 pm, June 9-18, 2022, most days. Camp: June 20 – August 12, 2022

Other Requirements:

Employees must successfully complete a CORI and SORI Background Check and a Motor Vehicle Record (if applicable) is required.

 

COVID-19 Considerations

Mass Audubon requires that all staff, regardless of their work location, disclose their vaccination status. Proof of vaccination status will be required immediately upon hire. This should also include a booster shot if it has been 5 months since you were initially vaccinated.

Mass Audubon's Commitment To Diversity, Equity, Inclusion, & Justice

Mass Audubon's mission is to "protect the nature of Massachusetts for people and for wildlife" by building a strong coalition of employees, volunteers, and community members. We recognize that the environmental movement and field of conservation have been affected by societal systems that have limited opportunity and access for many people. As a result, Mass Audubon is committed to creating an inclusive environment for all employees and applicants. We are engaged in an ongoing process of organizational assessment and change, designed to remove barriers and create a workplace where all forms of diversity are recognized and valued.

Equal Employment Opportunity Statement

Mass Audubon is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. Mass Audubon prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

How To Apply

Please send resume and cover letter to:

Meghan Haslam, Education Coordinator III / Camp Director
Job# 3574