Full-time

Administrative Assistant/Office Manager
Location: S. Wellfleet, MA

This position is 20 hours/week from November to April and 40 hours/week from May to October.

1. Organize and coordinate office operations and procedures. Hire, train, and supervise office administrative staff.
2. Answer phone calls and routine inquiries. Handle requests for information and data. Oversee and assist with program registration.
3. Prepare time sheets. Maintain employee attendance records.
4. Maintain office equipment and office supply inventory.
5. Responsible for accounts receivable and payable, bank deposits, and credit card reconciliation.
6. Perform a variety of secretarial duties using Microsoft Office.
7. Maintain office records. Ensure protection and security of files and records.
8. Responsible for facility rental (nature center, campground, dormitory) and vehicle assignments.
9. Perform other related duties as required.

40 hours per week; may be required to work on weekends and/or evenings. Travel to off-Cape meetings is required.

Qualifications: Applicant must have proficient knowledge of office administration, particularly bookkeeping and bill paying knowledge and experience, as well as the ability to maintain a high level of accuracy in preparing and entering information. Must have excellent skills in the following areas: interpersonal and customer relations; attention to detail; planning, organizing, and prioritizing; problem solving; written and verbal communication; MS Office at a highly proficient level; and time management. Experience with InDesign helpful.

Compensation and Benefits: Benefits package provided.

To inquire about this position:
Send resume and cover letter to:
Robert Prescott
rprescott@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
P.O. Box 236
S. Wellfleet, MA 02663

No phone calls, please.

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Part-time

Administrative Assistant/Office Manager
Location: S. Wellfleet, MA

This position is 20 hours/week from November to April and 40 hours/week from May to October.

1. Organize and coordinate office operations and procedures. Hire, train, and supervise office administrative staff.
2. Answer phone calls and routine inquiries. Handle requests for information and data. Oversee and assist with program registration.
3. Prepare time sheets. Maintain employee attendance records.
4. Maintain office equipment and office supply inventory.
5. Responsible for accounts receivable and payable, bank deposits, and credit card reconciliation.
6. Perform a variety of secretarial duties using Microsoft Office.
7. Maintain office records. Ensure protection and security of files and records.
8. Responsible for facility rental (nature center, campground, dormitory) and vehicle assignments.
9. Perform other related duties as required.

40 hours per week; may be required to work on weekends and/or evenings. Travel to off-Cape meetings is required.

Qualifications: Applicant must have proficient knowledge of office administration, particularly bookkeeping and bill paying knowledge and experience, as well as the ability to maintain a high level of accuracy in preparing and entering information. Must have excellent skills in the following areas: interpersonal and customer relations; attention to detail; planning, organizing, and prioritizing; problem solving; written and verbal communication; MS Office at a highly proficient level; and time management. Experience with InDesign helpful.

Compensation and Benefits: Benefits package provided.

To inquire about this position:
Send resume and cover letter to:
Robert Prescott
rprescott@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
P.O. Box 236
S. Wellfleet, MA 02663

No phone calls, please.

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Member Recruitment Specialist
Location: Wellfleet, MA

Temporary/Seasonal (June 24 through September 3, 2012)

Represent the Member Services team at the admissions area of Wellfleet Bay Wildlife Sanctuary (in Wellfleet). Recruit members for Mass Audubon, and facilitate the admission process for existing members. Provide regular updates to the Director of Membership. Handle confidential and sensitive information pertaining to Mass Audubon members in a secure manner. Work with Member Services and Wellfleet Bay staff to ensure requests for information and assistance from members and visitors are handled in a timely manner.

Qualifications: A high school degree or equivalent is required, and previous experience in a professional work environment is desirable. The ideal candidate will be friendly, outgoing, enjoy interacting with the public, and have demonstrated success in customer service and/or sales. An interest in conservation and the mission of Mass Audubon is a plus.

Schedule: Monday, Tuesday, and every other Sunday; Hours are 9:00 a.m. – 3:00 p.m. Work is outdoors and requires standing for many of the scheduled hours.

To inquire about this position:
Please send resume and cover letter to:
Membership Jobs
membershipjobs@massaudubon.org
Mass Audubon Society
208 South Great Road
Lincoln, MA 01773

No phone calls, please.

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Volunteering with Mass Audubon
Wellfleet Bay offers a variety of exciting volunteer opportunities and internships for people of all interests and experience levels. Volunteers are valued members of the Mass Audubon team and provide an important link to our local communities. Whether you have a lifetime interest in nature or are just getting started, Wellfleet Bay has a place for you.

Volunteer

Front Desk and Gift Shop
Location: South Wellfleet, MA

This is a terrific introduction to the Sanctuary and a great way to meet new people. Greet and check in our visitors and sell memberships and gift shop items. Shifts are about four hours long, once a week or every other.

Qualifications: A pleasant and professional manner and the ability to make visitors feel welcome. Experience with or willingness to learn cash registers. Training provided.

To inquire about this position:
Please contact:
Diane Silverstein, Volunteer Coordinator
dsilverstein@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
291 State Highway, Route 6, PO Box 236
South Wellfleet, MA 02663
(508) 349-2615 ext 101

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Volunteer Opportunities at Wellfleet Bay
Location: South Wellfleet, MA

Exhibit Docent
As part of our “green building” renovation we have expanded our exhibit area. Docents help our visitors with bird sightings at the feeder observation windows, questions about the new tanks and exhibits, information about our green building design, and general sanctuary orientation. Shifts are 3-4 hours long, once a week in summer, flexible winter hours.

Qualifications: Ability to interact with visitors, and provide information to match varied levels of interest and knowledge. Some knowledge of birds and Cape Cod natural history useful, but training is provided.

To inquire about this position:
If you would like more information about this and other volunteer opportunities at Wellfleet Bay, please contact:

Diane Silverstein, Volunteer Coordinator
dsilverstein@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
291 State Highway, Route 6, PO Box 236
South Wellfleet, MA 02663
(508) 349-2615

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